2017 Exhibitor Kit is ready !

Did you register your Buyer's Guide Listing for this Show ? 

The Buyer's Guide Listing is an important component of your space agreement! The only way to ensure your listing on our website is to register your company.  

Buyer's Guide Listing

Make sure your company is listed on our website!
Click here to submit your Buyer's Guide Listing


Contact Sarah Girard for your username and password at sgirard@expomediainc.com or 613-667-0509 ext.230

Move-In:

Tuesday, January 17          8AM to 8PM
Wednesday, January 18     8AM to 8PM*
Thursday, January 19         8AM to NOON*

Please take note that forklifts will be available until 6PM on Wednesday. 
After 8PM on Wednesday, material will be hand carry only.

IMPORTANT : Please read the move-in procedures carefully and fill out the move-in questionnaire and send it back to Sarah Girard by fax at 514-527-8449 or by email at sgirard@gmail.com

Move-in procedures
Move-in Questionnaire

MOVE-OUT:

Sunday January 22, 2017    6PM - 10PM
Monday January 23, 2017  
 8AM -  2PM

Show Dates & Hours:

Thursday January 19, 2017  NOON - 9PM
Friday January 20, 2017      NOON - 9PM 
Saturday January 21, 2017   10AM - 7PM
Sunday January 22, 2017     10AM - 5PM

IMPORTANT NOTES AND FORMS

Freeman is our official supplier for all your needs in terms of furniture, carpets, electricity, water drain, natural gas and more. 
Click here and take advantage of 30% discount by ordering online before January 6th, 2017.

1) Floor covering is mandatory for your booth, it could be carpets, tiles. It has to be the same size as your booth space.  If you don't have any, you can rent it with freeman.
Carpet order form

2) Black partitions are provided by the Show Management except if you are on the main aisle. 
If your booth is located on the Main aisle (see plan below), rigid walls are mandatory. 
You have the option to order drywall with Freeman.
Hardwall order form

3) Will you need furniture, electricity, water connections, natural gas ?
If yes, here are the forms below:
Furniture order form
Electrical services
Compressed air, natural gas and water
Installation and dismantle
Hanging Sign order form

Don't forget to attach the method of payment sheet

To view the full version of the manual, click here

4) Will you need internet, telecom services and/or audio-visual?
Internet and telecom services Order form
Audio-visual Order form

5) Are you thinking about having a contest on site?
Contest rules and regulations

6) You have 3 exhibitor badges included every 100sqft.
Example : If your booth space is a 10' x 20' you get 6 exhibitor badges. 
If you think you need more you can order some with the form below.
Exhibitor badges

7) EY Centre parking is $8.00/day (tx included). 
You can also buy parking passes for your employees and you by completing the form below. 
Take note: You may have one already included in your contract, please verify to make sure you don't buy it twice.
Parking pass Order form  

8) EY Centre - Food and beverage order form

9) You need to be insured from the move-in to the move-out of the Show. Please click below to have all the information about the Insurance certificate's requirements

10) Booth Cleaning
If you would like someone to clean your booth after show hours, please complete the form below. 

Booth Cleaning Form

Exhibitor Regulations

-Floor covering (same size as your booth) is mandatory. 
-Walls higher than 8' have to be finished on both sides. No publicity on the back side.
-Walls higher than 12' have to be approved by the show management. 
-There is a visibility fee of $500 for banner hanging. Talk to your representative for more information.
-Rigid walls are mandatory for booths located on the main aisle.

To consult all the rules and regulations from the EY Centre CLICK HERE

BOOK YOUR HOTEL 

Hilton Garden Inn

In efforts to maximize your exhibiting experience with us we are proud to announce a new partnership with Hilton Garden Inn. 

Enjoy a show discount and book your room at $139* per night by clicking here.
*Cut-off date to get the preferential rate ($139) is December 17th.
Group name : Ottawa Home and Remodelling
Group Code : OHRS
You can also reserve by calling at this number: 613-288-9001 (use same promo code as above). 

 
Location
2400 Alert Road
Ottawa, Ontario K1V 1S1
Canada
Tel: +1-613-288-9001
Fax: +1-613-249-8729 
 
Amenities
BUSINESS CENTER 
FITNESS CENTER 
FREE IN ROOM INTERNET
MEETING ROOMS 
FREE PARKING 
INDOOR POOL

Great location 5 minutes east of Ottawa MacDonald Cartier International Airport
15 minutes to downtown Ottawa
24-hour complimentary airport shuttle
7,200 sq. ft. of flexible meeting space
Complimentary WiFi access and 24-hour business center
Fitness center and indoor pool
 
Enjoy Comforts and Conveniences at this Ottawa Airport Hotel
Choose a spacious, comfortable guest room or suite at the Hilton Garden Inn Ottawa Airport hotel. Located five minutes from Ottawa MacDonald Cartier International Airport and 15 minutes from downtown Ottawa, the hotel is in an ideal location for business travelers and guests on vacation.

Soundproof rooms and our patented Garden Sleep System® beds are designed to give you an exceptionally restful night’s sleep. Complimentary internet access in your room and a 24-hour business center means you can contact loved ones or stay in touch with the office. Maintain your fitness routine by exercising in the complimentary fitness center and pool. Start the day with a delicious breakfast in the The Garden Grille & Bar, and take advantage of our in-room dining service.

Please note that long-term parking is not available at this hotel.

Contact

Sarah Girard, Operations Coordinator 
(613) 667-0509 ext.230
Sgirard@expomediainc.com